Organising Events at DoES Liverpool
Do you wish to host your own event, be it open or closed? Well here at DoES Liverpool, we are lucky to have a space for you. The room hosts our own maker events, in addition to being available to community groups. Should your event be open to all, then there are commonly no fees. A private event such as a company away day or closed seminar is, however, possibly subject to some fees, which can be found out by contacting us. Weekend and daytime events are at our discretion, depending on access requirements.
Our room offers flexible layouts, depending on usage:
Conference Style Layout
Seating for up to ~30 people, with a 1024×768 projector, and a screen. It is possible to push the number of people to 40.
Social Meeting Layout
Groups of tables with seating for ~12 people. This could be expanded with some desks to allow for 14-16 people.
If you wish to enquire about booking an event, then please email us at firstname.lastname@example.org, or tweet us at @DoESLiverpool.
Make sure to check our calendar, and the Liverpool Digital Events calendar to avoid clashing, if you wish to book an event, or are just curious about what events are being hosted by us. For more complicated events, feel free to talk to us.
Things to consider
Arriving early onsite is important, to allow for proper event set-up. Also, make sure that any promotion for the event is clear and precise, so as to avoid people going to the wrong address or arriving at an incorrect time. If you need help with promotion, enquire on our mailing list, or contact us.
Naturally, DoES has WiFi. However, events place it at a full load. A specific effect of this is YouTube freezing, so ensure videos are downloaded and easily accessible prior to the event.
The Tapestry Building can be accessed 24/7, but prior set-up will be required if the event is out of hours, to ensure access for both you, and attendees of the event. New members to the community organising an event are preferred to be present during event opening, and event closing.
We advise keeping to a single signup system, such as MeetUp.com or EventBrite, so as to avoid organisational confusion with attendees. This links to the importance of a sign up system, allowing you to keep in contact with attendees. The aforementioned MeetUp.com is popular for regular meetups, with EventBrite handy for one-off events.